Travel Coordinator
Newport News, VA
Muhlbauer, Inc is seeking a Travel Coordinator to facilitate the process for booking company travel and coordinating reimbursements.
Job Duties and Responsibilities:
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Book flight, hotel, and car reservations per instructions on Travel Requests
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Coordinate/synchronize multiple bookings to the same destination
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Record all transactions in shared spreadsheet (Excel)
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Update scheduling sheet (REMA tool) when travel is complete
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Notify passengers via email of all customer and travel data and attach reservations
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Make changes/modifications to existing reservations as required
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Provide CCAs (credit card authorizations) to hotels when required
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Coordinate with parent and sister companies for international trips (Europe, Asia)
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Print, review, and validate travel expense reimbursement claim submissions on a weekly basis
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Process and input travel expense reimbursement claim submissions into SAP system weekly
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Properly submit travel expense reimbursement claim submissions to appropriate supervisory persons for review and approval
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Submit travel reimbursement claim submissions to Finance Department upon approval for weekly payment
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Provide summary reports to claimants
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Maintain filing system and properly store all processed travel expense reimbursement claim submissions
Job Requirements, Education and Qualifications:
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High school diploma or an equivalent
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Experience in an administrative role, preferably within travel coordination
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Excellent organization skills, attention to detail, and communication skills
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Proficient in basic computer skills (multi-tab web browsing, server, and local files storage), MS Office suite (Excel, Word), and travel software (Sabre preferred)
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Able to perform under pressure to accomplish tasks under time constraints
Benefits:
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Competitive pay
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Employer-paid medical, prescription, dental, and vision plans for employees
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11 paid holidays plus vacation time
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FSA, EAP, and Group Term Life Insurance
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Travel and Accident Insurance option